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Avoid using text in images as the sole method of conveying important information. If you use images with text in them, repeat the text in the slide. In alt text of such images, mention the existence of the text and its intent. PowerPoint for PC in Microsoft automatically generates alt texts for photos, stock images, and the PowerPoint icons by using intelligent services in the cloud. Always check the autogenerated alt texts to make sure they convey the right message.
If necessary, edit the text. For charts, SmartArt, screenshots, or shapes, you need to add the alt texts manually. For the step-by-step instructions on how to add or edit alt text, go to Add alternative text to a shape, picture, chart, SmartArt graphic, or other object and Video: Improve image accessibility in PowerPoint.
In the Alt Text pane, spelling errors are marked with a red squiggly line under the word. To correct the spelling, right-click the word and select from the suggested alternatives. In the Alt Text pane, you can also select Generate a description for me to have Microsoft cloud-powered intelligent services create a description for you. You see the result in the alt text field. Remember to delete any comments PowerPoint added there, for example, "Description automatically generated.
Note: For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing. People who use screen readers sometimes scan a list of links. Links should convey clear and accurate information about the destination. For example, avoid using link texts such as "Click here," "See this page," Go here," or "Learn more. You can also add ScreenTips that appear when your cursor hovers over text or images that include a hyperlink.
For example, this hyperlink text matches the title on the destination page: Create more with Microsoft templates. For the step-by-step instructions on how to create hyperlinks and ScreenTips, go to Add a hyperlink to a slide. An accessible font doesn't exclude or slow down the reading speed of anyone reading a slide, including people with low vision or reading disability or people who are blind.
The right font improves the legibility and readability of the text in the presentation. For the step-by-step instructions on how to change fonts in PowerPoint go to Change the fonts in a presentation or Change the default font in PowerPoint. To reduce the reading load, select familiar sans serif fonts such as Arial or Calibri. Avoid using all capital letters and excessive italics or underlines.
A person with a vision disability might miss out on the meaning conveyed by particular colors. For headings, consider adding bold or using a larger font. The text in your presentation should be readable in a high contrast mode. For example, use bright colors or high-contrast color schemes on opposite ends of the color spectrum. White and black schemes make it easier for people who are colorblind to distinguish text and shapes. Use the pre-designed Office Themes to make sure that your slide design is accessible.
For instructions, go to Use an accessible presentation template or Use built-in slide designs for inclusive reading order, colors, and more. Use the Accessibility Checker to analyze the presentation and find insufficient color contrast. It finds insufficient color contrast in text with or without highlights or hyperlinks in shapes, tables, or SmartArt with solid opaque colors. It does not find insufficient color contrast in other cases such as text in a transparent text box or placeholder on top of the slide background, or color contrast issues in non-textual content.
PowerPoint supports the playback of video with multiple audio tracks. It also supports closed captions and subtitles that are embedded in video files. Currently, only PowerPoint for Windows supports insertion and playback of closed captions or subtitles that are stored in files separate from the video.
For all other editions of PowerPoint such as PowerPoint for macOS or the mobile editions , closed captions or subtitles must be encoded into the video before they are inserted into PowerPoint. Supported video formats for captions and subtitles vary depending on the operating system that you're using. Each operating system has settings to adjust how the closed captions or subtitles are displayed. For more information, see Closed Caption file types supported by PowerPoint.
Closed captions, subtitles, and alternative audio tracks are not preserved when you use the Compress Media or Optimize Media Compatibility features. Also, when turning your presentation into a video , closed captions, subtitles, or alternative audio tracks in the embedded videos are not included in the video that is saved.
When you use the Save Media as command on a selected video, closed captions, subtitles, and multiple audio tracks embedded in the video are preserved in the video file that is saved. Videos include an audio track with video descriptions, if needed, for users who are blind or have low vision. Videos that include dialogue also include closed captions, in-band closed captions, open captions, or subtitles in a supported format for users that are deaf or hard-of-hearing. For more information, refer to Add closed captions or subtitles to media in PowerPoint.
You can save your presentation in a format that can be easily read by a screen reader or be ported to a Braille reader. Before converting a presentation into another format, make sure you run the Accessibility Checker and fix all reported issues.
When your presentation is ready and you've run the Accessibility Checker to make sure it is inclusive, you can try navigating the slides using a screen reader, for example, Narrator.
Narrator comes with Windows, so there's no need to install anything. This is one additional way to spot issues in the navigation order, for example. Press the Tab key to navigate the elements within the slide and fix the navigation order if needed. To move the focus away from the slide content, press Esc or F6. Rules for the Accessibility Checker. Everything you need to know to write effective alt text.
Use the Accessibility Reminder to notify authors of accessibility issues. Make your Word documents accessible to people with disabilities. Make your Excel documents accessible to people with disabilities. Make your Outlook email accessible to people with disabilities.
Closed Caption file types supported by PowerPoint. If you must use an image with text in it, repeat that text in the presentation. In the alternative text, briefly describe the image and mention the existence of the text and its intent. Add alt text to visuals in Microsoft Add alt text to visuals in Office When someone who can see reads a slide, they usually read things, such as text or a picture, in the order the elements appear on the slide. In contrast, a screen reader reads the elements of a slide in the order they were added to the slide, which might be very different from the order in which things appear.
To make sure everyone reads the contents in the order you intend, it's important to check the reading order. PowerPoint contains built-in slide layouts that you can apply to any slide. When you use them with a new slide, these layouts automatically make sure that the reading order works for everyone.
Use built-in slide designs for inclusive reading order. To determine whether hyperlink text makes sense as standalone information and whether it gives readers accurate information about the destination target, visually scan the slides in your presentation. For example, instead of linking to the text Click here , include the full title of the destination page. You can even use the URL of the page if it's short and descriptive, for example, www.
Add hyperlink text and ScreenTips. Visually scan the slides in your presentation. Use an accessible slide design. Use strong contrast between text and background, so people with low vision can see and use the content.
Use dark text on a white or off-white background, or reverse it and use white text on a dark background. White and black schemes also make it easier for people who are colorblind to distinguish text and shapes. Use unique slide titles.
They often see text merge or distort. For people who have dyslexia or have low vision, reduce the reading load. For example, they might benefit from familiar sans serif fonts, such as Arial or Calibri.
Include ample white space between sentences and paragraphs. Format text for accessibility. Video description makes video more accessible to individuals who are blind or visually impaired.
The following procedures describe how to add alt text to visuals in your PowerPoint presentations in Microsoft Add alt text to images. Add alt text to shapes. Add alt text to SmartArt graphics.
Add alt text to charts. Make visuals decorative. For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing.
To enable right-click on your Mac, make sure that the Secondary click option is selected in System Preferences. PowerPoint does not automatically generate alt texts for images.
If you want to add an image that is an icon, screenshot, or other image that is not a photograph, you need to add the alt texts manually. It also supports advanced controls like Repeating section and Repeating table. However, some InfoPath controls cannot be used if it must be hosted on a Forms server. Microsoft Office Groove Server is for centrally managing all deployments of Microsoft Office Groove in the enterprise. It enables using Active Directory for Groove user accounts, and create Groove Domains , with individual policy settings.
It allows Groove workspaces to be hosted at the server, and the files in the workspaces made available for collaborative editing via the Groove client.
It also includes the Groove Server Data Bridge component to allow communication between data stored at both Groove clients and servers and external applications. Microsoft Office Project Server allows one to centrally manage and coordinate projects. It allows budget and resource tracking, and activity plan management. The project data and reports can also be further analyzed using Cube Building Service.
The project management data can be accessed from a browser as well. Microsoft Office Project Portfolio Server allows creation of a project portfolio, including workflows, hosted centrally, so that the information is available throughout the enterprise, even from a browser. It also aids in centralized data aggregation regarding the project planning and execution, and in visualizing and analyzing the data to optimize the project plan.
It can also support multiple portfolios per project, to track different aspects of it. It also includes reporting tools to create consolidated reports out of the project data.
Microsoft PerformancePoint Server allows users to monitor, analyze, and plan their business as well as drive alignment, accountability, and actionable insight across the entire organization.
It includes features for scorecards, dashboards, reporting, analytics, budgeting and forecasting, among others. Even though the ribbon can be hidden, PC World wrote that the new "ribbon" interface crowds the Office work area, especially for notebook users. As a result, users who were more familiar with the logic of the old menus would be somewhat frustrated with the new, more visually oriented ribbon.
The ribbon cannot be moved from the top to the side of the page, as floating toolbars could be. Some users with experience using previous versions of Microsoft Office have complained about having to find features in the ribbon.
Others state that having learnt to use the new interface, it has improved the speed with which "professional-looking" documents can be created. Microsoft contractor Mike Gunderloy left Microsoft partially over his disagreement with the company's "sweeping land grab " including its attempt to patent the ribbon interface. He says "Microsoft itself represents a grave threat to the future of software development through its increasing inclination to stifle competition through legal shenanigans.
The new XML-based document file format in Microsoft Office is incompatible with previous versions of Microsoft Office unless an add-on is installed for the older version.
PC World has stated that upgrading to Office presents dangers to certain data, such as templates, macros, and mail messages. The new Word features for bibliographies only support a small number of fixed citation styles.
Using XSLT, new styles can be added. Some extra styles, such as the standard Association for Computing Machinery publication format, are made freely available by third parties. From Wikipedia, the free encyclopedia. Version of Microsoft Office. These four programs make up the Home and Student edition. Service Pack 3 Main article: Ribbon computing. Main article: OpenDocument software.
Main article: Microsoft Word. Main article: Microsoft Outlook. Main article: Microsoft Excel. Main article: Microsoft PowerPoint. Main article: Microsoft OneNote. Main article: Microsoft Access. Main article: Microsoft Publisher.
Main article: Microsoft InfoPath. Main article: Microsoft Visio. Main article: Microsoft Project. Main article: Microsoft SharePoint Designer. Main article: Microsoft Office Forms Server. Main article: Microsoft Office Groove Server.
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